Legal
Privacy Policy
Last Updated: November 1, 2026
Gantry Golf Club (“Gantry Golf Club,” “Gantry,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you provide when accessing our website, facilities, membership services, and related platforms.
This Privacy Policy describes the types of information we collect, how we use and protect that information, the circumstances under which information may be shared, and the rights and choices available to you.
This Privacy Policy applies to information collected through our website, https://www.gantrygolfclub.com (the “Website”), our membership management and booking systems, third-party applications used to provide our services, and our physical facilities (collectively, the “Services”).
By accessing or using our Services, you acknowledge the data practices described in this Privacy Policy. Where applicable law requires consent for particular activities, we will seek that consent separately.
We reserve the right to update this Privacy Policy periodically. Material changes will be communicated through our Website, email, or other appropriate means. Your continued use of our Services following an update will be subject to applicable law and any required consent.
1. PROTECTION OF YOUR INFORMATION
Gantry Golf Club recognizes the importance of protecting personal information entrusted to us.
We implement commercially reasonable administrative, technical, and physical safeguards designed to protect personal information against unauthorized access, disclosure, alteration, loss, or misuse.
These measures may include secure payment processing, account authentication, restricted access to membership records, and security monitoring of our facilities.
The security of your information also depends on you. Members are responsible for maintaining the confidentiality of their account credentials, passwords, and facility access information.
You agree not to share your membership credentials or access information with unauthorized individuals.
Although we take reasonable precautions to safeguard personal information, no method of electronic transmission, storage, or internet communication is completely secure.
Accordingly, we cannot guarantee absolute security. Nothing in this Privacy Policy limits any rights or remedies available to you under applicable law.
2. INFORMATION WE COLLECT AND HOW WE USE IT
Gantry Golf Club may collect personal information directly from you, automatically through our Website and systems, and through third-party service providers involved in delivering our Services.
A. Personal Information
Depending on your interactions with Gantry Golf Club, we may collect:
Full name, email address, telephone number, and mailing address.
Membership registration details and account information.
Membership plans, billing history, and payment transaction records.
Reservation history, booking preferences, and facility usage information.
Account usernames, authentication information, and access credentials.
Facility entry and exit records.
Customer inquiries, communications, and service requests.
Marketing preferences and promotional participation.
Device information and technical identifiers.
Golf performance information and activity records associated with supported golf technology.
Photographs, video recordings, and audio recordings collected within our facilities.
Payment card information is processed through our authorized payment service providers. We do not require direct access to complete payment card numbers to administer memberships.
B. Automatically Collected Information
When you visit our Website or interact with our online Services, certain technical information may be collected automatically, including:
Internet Protocol (IP) address.
Browser type and operating system.
Device information.
Referring websites.
Pages visited and website interactions.
Cookies and similar tracking technologies.
Approximate location derived from technical information.
This information helps us understand website traffic, improve functionality, evaluate marketing performance, and enhance the customer experience.
Certain technical identifiers may qualify as personal information under applicable law.
C. Membership and Facility Access Information
Gantry Golf Club operates a private, membership-based golf facility offering extended and potentially unattended access.
To administer memberships and maintain facility security, we may collect and process information relating to:
Membership status and eligibility.
Membership payments and account standing.
Facility entry and exit activity.
Access credentials and authentication events.
Reservations and booking history.
Compliance with membership agreements and facility policies.
We use GymMaster and related service providers to support membership administration, booking, billing, and facility access.
Information collected through these systems may be used to verify membership eligibility, administer access privileges, investigate unauthorized entry, enforce facility policies, and maintain safe operations.
D. Video and Audio Surveillance
For security, safety, operational monitoring, and protection of our facilities, Gantry Golf Club uses surveillance systems that may capture video and audio recordings within designated areas of the premises.
These systems may record members, guests, employees, contractors, and other individuals present within monitored areas.
Surveillance recordings may be used for legitimate purposes, including:
Protecting members, guests, employees, and property.
Monitoring facility security.
Investigating accidents, incidents, theft, or property damage.
Reviewing unauthorized access or violations of facility policies.
Supporting the investigation or resolution of disputes.
Assisting law enforcement or other authorities when legally required or permitted.
Access to surveillance recordings is restricted to authorized personnel and service providers with a legitimate business need.
Recordings may be retained for periods reasonably necessary to fulfill their intended purposes, subject to applicable legal requirements.
Gantry Golf Club will operate its recording systems in accordance with applicable laws, including any requirements relating to notice and consent for audio recording.
Surveillance is not intended for areas where individuals have a reasonable expectation of privacy, such as restrooms.
E. Golf Technology and Performance Information
Gantry Golf Club provides access to golf simulation and performance technology, including TrackMan systems.
Depending on the features used and the settings enabled, these systems may collect information such as:
Golf swing performance.
Ball flight and club data.
Practice session information.
Player profiles.
Game results and performance statistics.
Swing video or other recordings when supported and enabled.
Information collected through third-party golf technology may also be governed by the privacy policies and terms of those providers.
We may use available information to support gameplay, improve our Services, troubleshoot equipment, and provide a better member experience.
F. How We Use Personal Information
We may use personal information to:
1. Process membership applications and registrations.
2. Administer membership accounts and recurring payments.
3. Manage reservations and facility access.
4. Verify membership eligibility and enforce facility policies.
5. Provide customer support and respond to inquiries.
6. Send reservation confirmations, billing notices, and operational communications.
7. Maintain the safety and security of our facilities.
8. Investigate incidents, unauthorized access, or equipment damage.
9. Provide golf simulation and performance-related services.
10. Improve our Website, facilities, technology, and customer experience.
11. Conduct internal business analysis and operational planning.
12. Communicate promotions, events, membership offerings, and other marketing information in accordance with applicable law.
13. Enforce our Membership Agreement, Terms of Service, and other applicable policies.
14. Protect the rights, property, and safety of Gantry Golf Club and others.
15. Comply with legal obligations and respond to lawful requests.
16. Carry out other purposes disclosed at the time information is collected or with your consent where required.
We will not use personal information for materially unrelated purposes without providing any additional notice or obtaining any consent required by applicable law.
3. ACCESS TO AND CORRECTION OF PERSONAL INFORMATION
You may contact Gantry Golf Club to request access to, correction of, or deletion of personal information we maintain about you.
Requests should be submitted using the contact information provided at the end of this Privacy Policy.
We may take reasonable steps to verify your identity before processing a request.
Certain requests may be limited where information must be retained for legitimate business purposes, legal compliance, dispute resolution, security investigations, or protection of other individuals' privacy, as permitted by applicable law.
For example, access to surveillance recordings may be restricted when the footage includes other individuals or confidential security information.
We will review and respond to privacy requests in accordance with applicable legal requirements.
4. SHARING AND DISCLOSURE OF INFORMATION
Gantry Golf Club does not sell customer contact information to third-party data brokers.
We may share personal information with third parties when reasonably necessary to operate our business, provide Services, protect our interests, or comply with applicable law.
A. Marketing, Photography, and Social Media
Gantry Golf Club may photograph or record activities, events, golf sessions, and other experiences occurring within our facilities.
Photographs, videos, and other media may be used in connection with our Website, social media accounts, promotional materials, advertisements, and other marketing activities where legally permitted and with any required consent.
We may also share aggregated or appropriately de-identified information for business analysis and marketing purposes.
Where required by law, we will obtain appropriate authorization before using an identifiable individual's name, image, likeness, or voice for advertising or promotional purposes.
Members and guests may contact us regarding privacy concerns involving photographs or recordings.
B. Third-Party Service Providers
We may share personal information with trusted third-party providers that support our business operations.
These providers may include:
- Membership management and booking platforms, including GymMaster.
- Payment processors, including Stripe.
- Website hosting and technology providers, including Squarespace.
- Golf technology providers, including TrackMan.
- Security monitoring and access-control providers.
- Email communication and marketing platforms.
- Website analytics and advertising providers.
- Professional advisers and other operational service providers.
Information is shared only as reasonably necessary for the applicable business purpose.
We seek to use service providers that maintain appropriate confidentiality and security protections.
Third-party services may also collect and process information under their own privacy policies.
C. Legal Requirements
We may disclose personal information when required by applicable law, court order, subpoena, or other legally valid government request.
We may also disclose information where legally permitted and reasonably necessary to investigate suspected unlawful activity, protect the safety of individuals, or defend our legal rights.
D. Enforcement of Membership Agreements
Personal information, reservation records, access logs, and relevant surveillance footage may be reviewed or disclosed where reasonably necessary and legally permitted to investigate or enforce our Membership Agreement, facility policies, or other contractual obligations.
This may include matters involving unauthorized facility access, unpaid membership fees, property damage, misuse of equipment, or other violations.
E. Business Transfers, Mergers, and Acquisitions
If Gantry Golf Club undergoes a merger, acquisition, financing transaction, restructuring, sale of assets, or transfer of business operations, personal information may be disclosed or transferred as part of that transaction, subject to applicable law.
F. Affiliated Businesses and Future Locations
Gantry Golf Club may share personal information with affiliated entities or future Gantry Golf Club locations when reasonably necessary to provide membership services, administer accounts, coordinate operations, or support legitimate business activities.
Such sharing will remain subject to applicable privacy and data protection requirements.
5. EXTERNAL WEBSITES AND THIRD-PARTY LINKS
Our Website and Services may contain links to external websites, applications, and services operated by third parties.
These may include golf technology platforms, payment providers, social media services, and other external resources.
Gantry Golf Club does not control the privacy practices, security measures, or content of independently operated third-party websites.
We encourage users to review the privacy policies of external services before providing personal information.
Nothing in this section excludes responsibility that cannot legally be excluded.
6. PAYMENT PROCESSING
Gantry Golf Club uses Stripe and related payment processing services to facilitate membership payments, recurring billing, and other authorized transactions.
Membership administration and billing may be managed through GymMaster and integrated payment services.
When you submit payment information, that information is processed through the applicable payment provider's systems.
Payment information is transmitted using security measures implemented by the relevant service providers.
Gantry Golf Club may receive and maintain transaction-related information, including payment status, billing history, transaction identifiers, and limited payment method details.
We do not require storage of complete payment card numbers on our own systems to administer memberships.
Payment processing is also subject to the applicable provider's privacy policies and terms.
7. CHILDREN'S PRIVACY
Our Website and online Services are not directed toward children under the age of 13.
We do not knowingly collect personal information online from children under 13 without any parental consent required by applicable law.
If we become aware that personal information has been collected from a child under 13 in violation of applicable requirements, we will take appropriate steps to delete the information or otherwise address the collection as required by law.
Parents or guardians who believe that a child has provided personal information may contact us using the information below.
Any participation by minors in activities at our facilities remains subject to applicable membership rules, supervision requirements, and other relevant policies.
8. COOKIES AND SIMILAR TECHNOLOGIES
Our Website may use cookies, analytics tools, and similar technologies to improve functionality, understand visitor activity, and evaluate the effectiveness of our marketing.
Cookies are small data files stored on a user's browser or device.
They may help us:
- Maintain website functionality.
- Remember certain user preferences.
- Analyze website traffic.
- Understand how visitors navigate our Website.
- Improve the membership inquiry and registration experience.
- Evaluate marketing and advertising performance.
Some cookies may be temporary, while others may remain on your device for longer periods.
Cookies and tracking technologies may be provided by Gantry Golf Club or third-party services.
You may manage or disable cookies through your browser settings.
Disabling certain cookies may affect website functionality.
Where applicable law requires consent or provides opt-out rights for particular tracking activities, we will provide the required choices.
9. YOUR PRIVACY CHOICES
We recognize the importance of providing individuals with reasonable control over their personal information.
A. Marketing Communications
You may opt out of promotional emails by following the unsubscribe instructions included in those communications or by contacting us directly.
Opting out of promotional communications will not necessarily prevent us from sending essential membership, payment, reservation, or security-related notices.
Text message communications will be managed in accordance with applicable consent and opt-out requirements.
B. Cookies and Tracking
You may adjust browser settings to restrict or disable cookies and other tracking technologies.
Certain third-party advertising providers may also offer tools that allow users to manage personalized advertising preferences.
C. Access, Correction, and Deletion
You may submit requests regarding access to, correction of, or deletion of your personal information as described in Section 3.
D. Third-Party Services
Certain information processed through GymMaster, Stripe, TrackMan, or other external platforms may also be subject to the privacy choices and procedures offered by those providers.
10. DATA RETENTION
We retain personal information for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, including membership administration, payment processing, security, legal compliance, dispute resolution, and legitimate business operations.
Retention periods may vary depending on the type of information, the purpose for which it was collected, applicable contractual obligations, and legal requirements.
Surveillance recordings may be retained for operational and security purposes and may be preserved for longer periods when reasonably necessary for an investigation, dispute, or legal obligation.
When information is no longer reasonably necessary, we will take appropriate steps to delete, de-identify, or securely dispose of it, subject to applicable requirements.
11. CHANGES TO THIS PRIVACY POLICY
Gantry Golf Club reserves the right to update or modify this Privacy Policy to reflect changes in our business operations, technology, services, or applicable legal requirements.
Updates will be posted on our Website with a revised effective date.
Where required by law, we will provide additional notice or obtain consent before implementing material changes to our information practices.
We encourage users to review this Privacy Policy periodically.
12. CONTACT INFORMATION
If you have questions, concerns, or requests regarding this Privacy Policy or how Gantry Golf Club handles personal information, please contact us at Info@gantrygolfclub.com
Gantry Golf Club
Long Island City, New York
Website: https://www.gantrygolfclub.com